You can now see how many actions your workflows consume directly within Progress Podio Workflow Automation, from the organization level down to individual workspaces, apps and flows.

What problem does this solve?

Our earlier automation usage visibility improvement made it easier to quantify your automation usage by showing action counts for the current and previous months, including usage by organization. However, while the Actions This Month counter in Account Details showed your total monthly usage, it could still be difficult to identify which workflows were contributing most to that total.

The new action visualization closes this gap by breaking usage down to the workspace, app and individual flow levels—helping you connect your overall action usage to the specific flows driving it.

What’s new?

Action counts are now displayed at multiple levels: 

• Organization: View total action usage across the organization.
• Workspace: Identify which workspaces contribute most to usage.
• App: Narrow usage down to individual apps.
• Flow: See the actions consumed by each flow.

Counts are rolled up through these levels and made visual via blue action count badges, making it easier to move from your total monthly usage down to the flows driving it.

How this helps

With more detailed visibility, you can:

• Identify your highest-usage flows.
• Spot flows running more frequently than expected.
• Investigate filtering or configuration issues that may generate unnecessary actions.
• Prioritize which workflows to review and optimize.
• Reduce unnecessary action usage and make a more informed decision about the Automation Add-on appropriate for your needs.
• Better understand and manage your monthly action usage.

For instance, during early use of this capability, one customer identified a filtering error that was causing a flow to run far more often than needed. Correcting it significantly reduced their projected monthly action count.

View action usage

Open the main Flows page in PWA to see blue action count badges alongside your organizations, workspaces, apps and individual flows.

Select Action Visualization Settings at the bottom left of the page to:

• Choose the month and year for which you want to display flow action counts.
• Turn the blue action-count badges on or off. You can hide them to keep your flow tree uncluttered when you are not actively reviewing or optimizing action usage.

After changing the settings, select Apply to update the flow tree. The count for the current month aligns with the Actions This Month total shown on the Account Details page.

Data availability: Flow level action visualization data began being collected partway through July 2026, so July totals may be incomplete. Data for subsequent full months will provide an accurate comparison of current- and previous-month usage.

We hope this helps you analyze your automation usage better, spot anomalies and do targeted optimization on flows. Let us know in comments if you find this useful and how it helped you optimize your flows to reduce monthly actions.

Cheers!

Progress Podio Team